Tag: time management

a tomato a day

This year has been a bountiful year for tomatoes where I live, and given my CSA membership and friendship with a successful gardener, I am certainly supplied with an abundance of tomatoes. But this post is not actually about that kind of tomato.

The tomatoes I’m talking about are chunks of time: I’ve been using the Pomodoro technique to get my work done. I’ve mentioned before that I have found this method of working in timed stretches to be helpful to my productivity.

A little more than a year ago, July of 2013 to be specific, I started to meet regularly with another PhD student from my program to commiserate and work on goals together. One goal I set was that I would work at least one tomato, that is a 25-minute stretch of time focused on the task, on my own research.

With all my other obligations for group research as well as parenting and home commitments, my own research had been regularly getting pushed to the back burner. While I’d work in impressive bursts for upcoming deadlines, such as when preparing for conference submissions and presentations, l would regularly go days or even weeks without looking at my own research when the other obligations had their own crunch times. I might make reasonable progress during the week, but a busy weekend or school vacation would come up and push all thoughts of my research out of my head. A family crisis or even a fun time like a family trip would come up, and even longer would go by. When the time would come for me to dig back into my research, it would feel alien to me. I actually had the experience of reading papers I’d written almost as if they had been written by someone else. (I’m happy to say that I did at least find them to be interesting and well-written!)

Since making the commitment to myself to do at least a tomato a day on my own research, I have made much steadier progress. There is much greater continuity, and I feel connected to my projects. Some days I manage to put in more time on my research, but I’m happy to say that I have always managed to get in at least one tomato before bedtime. (I had to give up on getting the tomato in before midnight at some point–there were days when I was travelling when it just wasn’t feasible.) Friends and family have come to know about my daily tomato.

Over the past year, there have been times when I have really wanted to just go to bed, or at least just goof off, at the end of a full and exhausting day, but I have not let myself off the hook. Even when travelling. Even when falling asleep at my laptop. 25 minutes is always an amount of time I can fit in. Even when the work is not my best or most focused, the gains to my sense of continuity have been immeasurable. I can much more easily pick up where I left of the day before.

I am feeling connected to my research every day in a way that I haven’t before.

Pomodoro: Using tomatoes for good (or evil)

Wondering why tomatoes have been on my brain? It’s because I have joined the Cult of Tomato.

Well, not really. But I have been using time management strategies that are inspired by the Pomodoro Technique. In the late 80s, some guy (not the tomato guy, at least as far as I know) developed a system involving using a timer to break down work times into manageable chunks. He named the technique Pomodoro, which is the Italian word for tomato, as the timer he used was a fairly standard tomato-shaped kitchen timer.

In a probably over-simplified way, the basics of the technique are:

  1. Pick a task to work on (typically one that is large and will take a lot of time and concentration)
  2. Set a timer for 25 minutes (a “tomato”), and dig into the task.
  3. Stay focussed on the task until the timer runs out.
  4. I said stay focussed on the task!
  5. Once your 25 minutes of intensive, focussed work is finished, you get a break! Step away from your work for 5 minutes or so.
  6. Seriously, take a break. This part is important.
  7. Once your break is up, set your timer again, and dive back into the work.

I’d heard of the Pomodoro Technique before from a friend of mine from grad school, who successfully used it to actually finish her degree. I think it was about the time that she told me about it that I found and downloaded an app to use.

And that was as far as I got.

Fast forward about 2 years to the spring of this year, and I read a post Veronica wrote about her decision to start working on projects using a timer method. She asked if any of her readers wanted to join her, and I commented that I was game to try Pomodoro. And  try it, I did.

I liked it.

Using tomatoes has helped me in a few main ways:

  •  It has helped me stay on task.
    For 25 minutes, barring unforeseen interruptions, I work in a concentrated way on my designated task. If, in the course of this tomato, I have the urge to look something up or to check on something else or do whatever puttering around beckons, I put the urge on hold until the end of the tomato. I know that my break will come up soon, and I can dive into puttering then. (Admittedly I often take longer breaks than 5 minutes.)
  •  It has helped me recognize smaller chunks of time as viable for getting work done.
    My schedule is often broken by appointments or other obligations, and sometimes I only have an hour or 2 to tackle my work. In the past, this would lead to me thinking “no point in getting started with that now. I’ll barely have time to get started.” With tomatoes, an hour or two suddenly becomes 2 to 4 viable chunks of work time. Because I can be focused, I actually get more done in those chunks than in previous larger but more nebulously structured lengths of time.
  • It has given my work more continuity
    Since managing my time in this way makes it easier for me to keep going on projects even when my time is limited, I am more likely to work on the projects on any given day. Meaning that fewer days go by without me touching a big project. This helps quite a bit.

I use a little app called Pomodoro that seems to be largely defunct and no longer available, but I think it was free when I got it. There are a whole bunch of other apps available that do more-or-less the same thing. (The more that that I like from the app I use is that it logs your tomatoes. You type in your task when you start a tomato (or it leaves the last task in by default) and then it has a little log where you can see your tomatoes listed by date, with task specified. It helps me track how long some projects have taken. (Usually longer than I’ve expected.)

For more on tomatoes, check out the Pomodoro Technique website. (The full technique involves more than just the timers, but I haven’t delved much into it.) I also found this blog post from a couple of years ago to be very insightful, plus it gives reviews and descriptions of some of the apps that were available (and many that still are). A quick search for “pomodoro” on the Apple App Store shows more than a dozen apps available, many tomato-themed, and ranging in price between free and $19.99. (Most are under $5.) And if you want something more concrete, you can even buy a wind-up tomato-shaped timer.

I highly recommend trying out a timer-based time management technique for anyone who has struggled to deal with dauntingly large, nebulous projects. Like finishing a degree. Or plotting to take over the world.